Library Scientific Communication VILNIUS TECH publications (eLABa PDB)

VILNIUS TECH publications

Scientific publications published on behalf of VILNIUS TECH are registered and accounted for in the Lithuanian Academic Electronic Library (eLABa) according to ‘Vilniaus Gedimino technikos universiteto elektroninių dokumentų įkėlimo į Lietuvos akademinės elektroninės bibliotekos informacinę sistemą tvarkos aprašas' approved by the order of the rector on January 27th 2022 (DVS No. 10.8-81).

eLABa PDB is hosting:

Published scientific articles, conference proceedings, books, their parts, theses, patents, etc. by VILNIUS TECH authors in Lithuania and abroad.
Newspaper articles and online portals are not registered in the eLABa system.

IMPORTANT!
Only scientific publications published on behalf of VILNIUS TECH are registered in VILNIUS TECH eLABa PDB:

If the author VILNIUS TECH holds several positions, the publication may be assigned to only one position.

Publications may be registered by the author of the publication, by the registrar of the department, and by the librarian:

The publications of the authors of VILNIUS TECH published by the University are registered with the employees of the Library’s Scientific Information Department, but may also be registered with the authors themselves;
The registration of publications published in other sources is the responsibility of the author or the appointed registrar of the department.

It is recommended to register new publications in the eLABa PDB within 60 calendar days after their publication:

Publications are accounted for the current year only if they are registered until 25 January of the following year.
From 1 February, registered publications are indicated as late and and will be accounted only in next year's assessments.

Registration of publications

Publication registration process of eLABa PDB

On the eLABa website, click Submit to repository
select Vilnius Gediminas Technical University from the list of institutions
enter your name and password, which you use to connect to the computer system of Vilnius Gediminas Technical University (VILNIUS TECH)
click New document and enter the data
after entering the data, click Send to library staff member to approve

How to register a scientific publication in the eLABa repository: short instruction

IMPORTANT!
When registering a publication, you must indicate: the scientific fields of the document and the Institutional classifications:

When selecting the scientific fields of the document, the weight (%) assigned to each field chosen must be indicated. Note: The weight is given in 10% increments, the weight can be assigned to up to three fields (if the fourth is selected, the weight will be automatically assigned to 0%):

It is necessary to select one value of each institutional classifications: VILNIUS TECH research priorities and topics and Lithuanian intelligent specializations.

Instruction – how to add institutional clasifiers to a publication‘s entry

In order to host and store non-public files in the eLABa repository, a one-time consent of the author with the "Rules for uploading and using non-public files" is required (Note: the consent is given once - the next time the non-public file is uploaded, re-consent will not be required).

The author can get acquainted with the Rules and give consent in the eLABa system: My profile -> Status and roles -> User agrees with eLABa non-public files user agreement (click Agree). In the pop-up window, select the "I understand and agree with non-public files usage requirements" and click Agree again.

On the VILNIUS TECH website Contacts section, in the list of publications provided in the employee card, the entry of the publication appears two days after the librarian's approval.

Publication search

You can search for publications published on behalf of VILNIUS TECH and registered in the eLABa PDB in the VILNIUS TECH Virtual Library by selecting Science Publications (VILNIUS TECH eLABa PDB) among the library resources.

Additional search tools for open access publications:
Kopernio
Unpaywall

Formation of publications lists (reports) in the eLABa system

Various types of publication lists (reports) can be formed in the eLABa system. The possibilities of compiling reports depend on the rights granted to the eLABa user:

Reports of University departments and lecturers, researchers, or students may be formed by persons with the rights of the registrar of the department and librarians.
The author can only generate personal reports, which are formed only from those publications in which he is mentioned as the author / co-author.

VILNIUS TECH institutional reports’ forms

VILNIUS TECH PDB institutional report forms and their descriptions:

The name of the report form	Explanation / comments
I. Lists for competitions	All publications of the author are listed (including those prepared on behalf of other institutions)
Publication list for competition	Used when the author has worked or works for several institutions and a list of all the author's publications is required
II. Lists for attestations	Only the author's publications affiliated to VILNIUS TECH are presented
Publication list for attestation	This is the most commonly used list for the attestation of both pedagogical and scientific activities
Publication list for attestation of pedagogical activities	(a common list of publications for attestation is used instead)
Publication list for attestation of research activities	(a common list of publications for attestation is used instead)
III. Lists for annual reports of departments, research divisions	Presents publications of whole departments, not of individual authors, therefore these lists are formed not by authors, but by persons with higher rights - registrars of the department or librarians
Publication list for annual report	The list is most commonly used for departmental reports
Publications assigned to science personnel group	Publications belonging to the group of research staff are selected
Authors having published more than 10 publications per year (summary)	A list of authors who have published more than 10 publications per year
Authors having published more than 10 publications per year (publication lists)	A list of publications of authors who have published more than 10 publications per year
Authors having published more than 1 publication per year (summary)	A list of authors who have published more than 1 publication per year
IV. Publications with „Web of Science JCR“ and (or) „Scopus JM“ citation indicators (test)	These forms are being tested and should not be used for any official evaluation purposes
V. Other lists
Publication list (with early access publications)	The only list that includes early access publications²
VI. Reports for data analyses	These forms are designed for administration personnel use, for analytical purposes. Publications’ data in these forms are presented in Excel tables.

*Early access / Article-In-Press publications that have not yet been assigned with a specific issue number and do not have pagination can also be registered in eLABa PDB. However, these publications are not included in the main VILNIUS TECH publications lists (reports). In order to extract a list of publications that also includes early access publications, select „Publication list (with early access publications)“.
When an early access publication is added to a specific issue, its status in eLABa PDB is changed to "Published" and the publication is included in all other lists of publications. IMPORTANT! If the status of your early access publication registered in eLABa has already changed, but this is not yet reflected in eLABa, please, inform the library staff (e-mail crypt:PGEgaHJlZj0ibWFpbHRvOnB1Ymxpa2FjaWpvc0B2aWxuaXVzdGVjaC5sdCI+cHVibGlrYWNpam9zQHZpbG5pdXN0ZWNoLmx0PC9hPg==:xx or phone 8 (5) 2 744 903).

At the end of the bibliographic description of each listed publication, the indexing of the publication in the Web of Science and / or Scopus databases and the values of the main citation indicators provided in these databases are indicated.
Indicators provided for publications indexed in the Web of Science (WoS) (calculated only for journals included in the Journal of Citation Reports (JCR)):

Journal Impact Factor (IF) – average citation of journal’s publications
Aggregated Impact Factor (AIF) – Aggregated JIF value of all journals assigned to a particular WoS category
Quartile (Q) – the position of the journal in a certain category of science

Indicators provided for publications indexed in the Scopus (calculated for all periodicals, including book series and conference proceedings):

CiteScore - average citation of source’s publications
Source Normalized Impact per Paper (SNIP) – average citation of source’s publications normalized by discipline
SCImago Journal Rank (SJR) – an indicator of journal prestige that assigns a higher value to citations from better quality publications

IMPORTANT!

In the publication reports the values of indicators for each publication are indicated for the year in which the publication was published.
The values of the indicators in the eLABa are imported directly from the databases – these values are not being filled-in manually and cannot be modified.
„Tarptautinėse duomenų bazėse referuojamuose mokslo leidiniuose paskelbti straipsniai“ are classified in reports (publications lists) according to the criteria applied in national and institutional publication accounting and evaluation procedures.

The process of forming publication lists in the eLABa system

In order to generate a list of publications, it is first necessary to log in to the eLABa system, just as when registering a publication:

The log-in credentials are the same as the ones used to connect to all VILNIUS TECH systems.
In eLABa system the link to reports is listed at the bottom of a left-side panel.
There the type of report has to be chosen from the list.

Detailed information about how to generate publications lists (reports) in eLABa IS, along with the selection of criteria determining publication inclusion into reports and their explanations, is provided in INSTRUCTION Formation of publication lists (reports) in eLABa IS

Lists of publications are usually generated for periods of 2, 5, or 10 years.

IMPORTANT! According to the “Vilniaus Gedimino technikos universiteto elektroninių dokumentų įkėlimo į Lietuvos akademinės elektroninės bibliotekos informacinę sistemą tvarkos aprašas“ approved by the order of the rector on January 27th 2022 (DVS No. 10.8-81), the current year's publications shall be registered in the Lithuanian Academic Electronic Library (eLABa) system by 25 January of the following year. Publications registered from 1 February will be recorded as "late" and will not be included in the assessments of the current accounting year. Publication status “late” can be assigned to publications published not earlier that within 5 previous years (these publications will be included in the assessments of the current year). Older publications are being registered and assessed according to their publishing years. The status of publications cannot be changed.

For more information, contact the Scientific Information Department:
Saulėtekio al. 11 (room 109), phone (0 5) 274 4903 (internal 9903), or e-mail crypt:PGEgaHJlZj0ibWFpbHRvOnB1Ymxpa2FjaWpvc0B2aWxuaXVzdGVjaC5sdCI+cHVibGlrYWNpam9zQHZpbG5pdXN0ZWNoLmx0PC9hPg==:xx

Regarding questions related to institutional publications assessments and evaluation criteria, please, refer to Science and Research Office

- Page administrators:
- Jolanta Juršėnė
- Asta Katinaitė-Griežienė
- Olena Dubova
- Orinta Sajetienė
- Ugnė Daraškevičiūtė