Library Scientific Communication VILNIUS TECH publications

VILNIUS TECH publications

Scientific publications published on behalf of VILNIUS TECH are registered and accounted for in the Lithuanian Academic Electronic Library (eLABa) system in accordance “Vilniaus Gedimino technikos universiteto elektroninių dokumentų įkėlimo į Lietuvos akademinės elektroninės bibliotekos informacinę sistemą tvarkos aprašas“ approved by the order of the rector on January 27th 2022 (DVS No. 10.8-81).

eLABa PDB is hosting:

Published scientific articles, conference proceedings, books, their parts, theses, patents, etc. published by VILNIUS TECH authors in Lithuania and abroad.
Articles from newspapers and online portals are not registered in the eLABa system.

IMPORTANT!
Only scientific publications published on behalf of VILNIUS TECH are registered in VILNIUS TECH eLABa PDB:

If the author VILNIUS TECH holds several positions, the publication may be assigned to only one position.

Publications may be registered by the author of the publication, by the registrar of the department, and by the librarian:

VILNIUS TECH authors' publications published by the University are registered by the employees of the Library’s Scientific Information Department, but may also be registered by the authors themselves;
registration of publications published in other sources is the responsibility of the author or the appointed registrar of the department.

It is recommended to register new publications in eLABa PDB within 60 calendar days after their publishing:

Publications are accounted for the current year only if they are registered until 25 January of the following year.
From 1 February registered publications are indicated as late and will only be included in next year's reports.

Registration of publications

Publication registration process of eLABa PDB

On the eLABa website, click Submit to repository
select Vilnius Gediminas Technical University from the list of institutions
enter your name and password, which you use to connect to the computer system of Vilnius Gediminas Technical University (VILNIUS TECH)
click New document and enter the data
after entering the data, click Send to library staff member to approve

How to register a scientific publication in the eLABa repository: short instruction

IMPORTANT!
When registering a publication, you must indicate: the scientific fields of the document and the Institutional classifications (VILNIUS TECH research priorities and topics and Lithuanian intelligent specializations):

When selecting the scientific fields of the document, the weight (%) assigned to each field chosen must be indicated. Note: The weight is given in 10% increments, the weight can be assigned to up to three fields (if the fourth is selected, the weight will be automatically assigned to 0%):

It is necessary to select one value of each institutional classifications: VILNIUS TECH research priorities and topics and Lithuanian intelligent specializations.

Instruction – how to add institutional clasifiers to a publication‘s entry

In order to host and store non-public files in the eLABa repository, a one-time consent of the author with the "Rules for uploading and using non-public files" is required (Note: the consent is given once - the next time the non-public file is uploaded, re-consent will not be required).

The author can get acquainted with the Rules and give consent in the eLABa system: My profile -> Status and roles -> User agrees with eLABa non-public files user agreement (click Agree). In the pop-up window, select the "I understand and agree with non-public files usage requirements" and click Agree again.

On the VILNIUS TECH website Contacts section, in the list of publications provided in the employee card, the entry of the publication appears two days after the librarian's approval.

Publication search

You can search for publications published on behalf of VILNIUS TECH and registered in the eLABa PDB in the VILNIUS TECH Virtual Library by selecting Science Publications (VILNIUS TECH eLABa PDB) among the library resources.

Additional search tools for open access publications:
Kopernio
Unpaywall

Formation of publications lists (reports) in the eLABa system

Various types of publication lists (reports) can be formed in the eLABa system. The possibilities of compiling reports depend on the rights granted to the eLABa user:

Reports of University departments and lecturers, researchers, or students may be formed by persons with the rights of the registrar of the department and librarians.
The author can only generate personal reports, which are formed only from those publications in which he is mentioned as the author / co-author.

VILNIUS TECH institutional reports’ forms

The most relevant VILNIUS TECH institutional reports are listed in the table:

The name of the report form	Explanation / comments
II. Sąrašai konkursui	All publications of the author are listed (including those prepared on behalf of other institutions)
Publikacijų sąrašas konkursui	Used when the author has worked or works for several institutions and a list of all the author's publications is required
III. Sąrašai atestavimui	Only the author's publications affiliated to VILNIUS TECH are presented
Publikacijų sąrašas atestavimui	This is the most commonly used list for the certification of both pedagogical and scientific activities
Publikacijų sąrašas pedagoginės veiklos atestavimui	(a common list of publications for certification is used instead)
Publikacijų sąrašas mokslinės veiklos atestavimui	(a common list of publications for certification is used instead)
IV. Sąrašai katedrų, mokslo padalinių metinei ataskaitai	Presents publications of whole departments, not of individual authors, therefore these lists are formed not by authors, but by persons with higher rights - registrars of the department or librarians
Publikacijų sąrašas metinei ataskaitai	The list is most commonly used for departmental reports
Mokslo personalo grupei priskirtos publikacijos	Publications belonging to the group of research staff are selected
Autoriai per metus parašę daugiau kaip 10 publ. (suvestinė)	A list of authors who have published more than 10 publications per year
Autoriai per metus parašę daugiau kaip 10 publ. (publ. sąrašai)	A list of publications of authors who have published more than 10 publications per year
Autoriai per metus parašę daugiau kaip 1 publ. (suvestinė)	A list of authors who have published more than 1 publication per year
V. Sąrašai su „Web of Science JCR“ ir/ar „Scopus JM“ citavimo rodikliais (testinė)	Only publications that have been published in publications with Web of Science and / or Scopus citation indicators are included.
Straipsniai leidiniuose, turinčiuose „Web of Science JCR“ ir(ar) „Scopus JM“ citavimo rodikliais (suvestinė ir sąrašas)	Only publications published in sources with Web of Science and / or Scopus citation indicators are provided. The values of JCR and SJM citation indicators are also indicated in the lists¹
Publikacijų sąrašas Web of Science leidiniuose su cituojamumo rodikliu	Only publications published in sources with Web of Science citation indicators are provided. The values of the IF indicator are also indicated in the lists¹
VI. Kiti sąrašai
Publikacijų sąrašas (su išankstinio publikavimo straipsniais)	The only list that includes early access publications²

¹At the end of the bibliographic description of each listed publication, the indexing of the publication in the Web of Science and / or Scopus databases and the values of the main citation indicators provided in these databases are indicated.
Indicators provided for publications indexed in the Web of Science (WoS) (calculated only for journals included in the Journal of Citation Reports (JCR) (SCIE and SSCI)):

Journal Impact Factor (IF) – average citation of journal’s publications
Aggregated Impact Factor (AIF) – Aggregate IF value for all categories to which the journal is assigned
Quartile (Q) – the position of the journal in a certain category of science

Indicators provided for publications indexed in the Scopus (calculated for all periodicals, including book series and conference proceedings):

CiteScore - average citation of source’s publications
Source Normalized Impact per Paper (SNIP) – average citation of source’s publications normalized by discipline
SCImago Journal Rank (SJR) – an indicator of journal prestige that assigns a higher value to citations from better quality publications

Important!

In the publication reports the values of indicators for each publication are indicated for the year in which the publication was published.
The values of the indicators in the eLABa are imported directly from the databases – these values are not being filled-in manually and cannot be adjusted.

² Early access / Article-In-Press publications that have not yet been assigned with a specific issue number and do not have pagination can also be registered in eLABa PDB. However, these publications are not included in the main VILNIUS TECH publications lists (reports). In order to extract a list of publications that also includes early access publications, select „Publikacijų sąrašas (su išankstinio publikavimo straipsniais)“.
When an early access publication is added to a specific issue, its status in eLABa PDB is changed to "Published" and the publication is included in all other lists of publications. Important! If the status of your early access publication registered in eLABa has already changed, but this is not yet reflected in eLABa, please, inform the library staff (e-mail crypt:PGEgaHJlZj0ibWFpbHRvOnB1Ymxpa2FjaWpvc0B2aWxuaXVzdGVjaC5sdCI+cHVibGlrYWNpam9zQHZpbG5pdXN0ZWNoLmx0PC9hPg==:xx or phone 8 (5) 2 744 903).

The process of forming publication lists in the eLABa system

In order to generate a list of publications, it is first necessary to log in to the eLABa system, just as when registering a publication:

The log-in credentials are the same as the ones used to connect to all VILNIUS TECH systems.
In eLABa system the link to reports is listed at the bottom of a left-side panel.
There the type of report has to be chosen from the list.

Detailed information about how to generate publications lists (reports) in eLABa IS, along with the selection of criteria determining publication inclusion into reports and their explanations, is provided in INSTRUCTION Formation of publication lists (reports) in eLABa IS

Lists of publications are usually generated for periods of 2, 5, or 10 years.

Important! According to the “Vilniaus Gedimino technikos universiteto elektroninių dokumentų įkėlimo į Lietuvos akademinės elektroninės bibliotekos informacinę sistemą tvarkos aprašas“ approved by the order of the rector on January 27th 2022 (DVS No. 10.8-81), the current year's publications shall be registered in the Lithuanian Academic Electronic Library (eLABa) system by 25 January of the following year. Publications registered from 1 February will be recorded as "late" and will not be included in the assessments of the current accounting year. Publication status “late” can be assigned to publications published not earlier that within 5 previous years (these publications will be included in the assessments of the current year). Older publications are being registered and assessed according to their publishing years. The status of publications cannot be changed.

For more information contact the Scientific Information Department:
Saulėtekio al. 11 (room 109), phone (8 5) 274 4903 (internal 9903), or e-mail crypt:PGEgaHJlZj0ibWFpbHRvOnB1Ymxpa2FjaWpvc0B2aWxuaXVzdGVjaC5sdCI+cHVibGlrYWNpam9zQHZpbG5pdXN0ZWNoLmx0PC9hPg==:xx

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- Jolanta Juršėnė
- Asta Katinaitė-Griežienė
- Orinta Sajetienė
- Marta Širokova