Semester / Year Exchange Studies

The Confirmation of Arrival document will be available for download in Mobility-Online after:

• registration on the first day of Orientation Days, or

• registration at the International Relations Office (for students arriving later).

If the Home University provides its own Confirmation of Arrival template, it must be uploaded to Mobility-Online.

❗ The earliest possible arrival date is the first day of Orientation Days (or later).

Changes to the Learning Agreement (LA) are required if:

• a course is cancelled;

• two or more courses overlap in the timetable;

• courses need to be replaced, added, or removed.

LA changes must be finalized before the given deadlines:

STEPS:

• Enter information about LA changes in Mobility-Online.
• Review:
  • updated course list, and
  • course schedules (mano.vilniustech.lt → Studies → Lecture Schedule; select groups ending in -u, -uc, -us).
• Complete LA changes via Home Institution’s platform or the LA “During the Mobility” form.
• Contact lecturers to be enrolled/unenrolled in Moodle.

❗ Students should start attending new courses immediately; it is not necessary to wait for the signed Learning Agreement.

Academic calendar

Find information on exam and retake periods, public holidays, and academic holidays in the official Study Calendar.

Grading system and grade distribution

Examination session

• Exam schedules are published in mano.vilniustech.lt at least 1 month before the exam session.
• To attend a final exam, a student must first pass all interim assessments (midterms, coursework, etc.).
• Exam results are announced within 5 days after each exam.

Retakes & postponements:

If a student cannot attend an exam for justified reasons they must:

• Discuss the issue with the professor of the course directly;
• Submit the request to the Dean‘s Office for a new exam date.

Types of exams:

• E1 exams (e.g., language courses, physical activity) → taken before the exam session
• E exams → taken during the exam session according to the published schedule

Extension is possible:

• Only within the same academic year;
• If the application is submitted at least one month before the end of the original mobility period;
• If the agreement between universities allows the extension.

How to apply:

• Obtain approval from the Home University.
• Submit an extension request in Mobility-Online and upload confirmation from Home Institution;
• Wait for the request to be approved or rejected by the IRO;
• Update the Learning Agreement;
• Download the Confirmation of Extension document in Mobility-Online.

To receive the Transcript of Records, students must complete the following steps:

• Complete the feedback surveys in Mano VILNIUS TECH;
• Complete exams and check final results;
• Settle with the Library and Dormitory;
• Close student file.

Once student file is closed, Transcript of Records will be generated automatically and sent to the student by email.

Students who require a hard copy should visit the International Relations Office no earlier than 3 working days before departure.

Certificate of Attendance confirms the start and end dates of the mobility.

Students must either:

• Use the VILNIUS TECH template (indicate your departure date and upload your travel ticket to Mobility-Online); or
• Upload Home University’s template to Mobility-Online.

Mobility dates:

• Arrival: first day of Orientation Days, or the actual arrival date if later.
• Departure: the date of departure from Vilnius, or—if departure takes place after the examination session—the last day of the exam session or final retake, whichever is later.

Students who require a hard copy should visit the International Relations Office no earlier than 3 working days before departure.

Erasmus Student Network (ESN) at VILNIUS TECH is a non-governmental, student-run organization – a part of the largest student network in Europe, operating independently and voluntarily.

What ESN VILNIUS TECH does:

• Coordinates the Mentor Programme with the International Relations Office;
• Organizes some of Orientation Days activities;
• During the semester invites students to participate in many social and leisure activities – trips, cultural evenings, sports events, quiz nights and many others.

VILNIUS TECH offers a Mentor Programme that pairs exchange students with a local VILNIUS TECH student volunteer.

A mentor can help:

• Settle in
• Integrate into local culture
• Receive practical advice and support

How it works:

• If you would like to be assigned a Mentor, complete the Mentor registration form sent with your Letter of Acceptance.
• Your Mentor will contact you as soon as possible, but no earlier than one month before the semester starts.

At VILNIUS TECH, every student is equally important. We welcome applications from students with fewer opportunities or individual needs.

What we provide:

• All university facilities are adjusted for people with disabilities.
• Individual needs are considered as far as possible, with necessary adaptations and assistance offered within available resources.
• Students with disabilities or long-term health conditions are eligible for a flexible exam schedule.

Financial Support

• Non-EU Erasmus+ students funded by VILNIUS TECH may be eligible for a top-up grant for students with fewer opportunities. Please refer to the Document outlining the criteria for participants with fewer opportunities below.
• EU Erasmus+ students should contact their Home University for information about additional financial support.

Psychological Support

VILNIUS TECH students can seek free psychological assistance when experiencing:

• Emotional difficulties, anxiety, sadness, lack of motivation;
• Challenges in studies, decision-making struggles, or intrusive thoughts;
• Conflicts with others or feeling trapped without a way out;
• Issues with time management, learning strategies, or public speaking.

VILNIUS TECH encourages exchange students to travel to and within Lithuania in a sustainable way, helping reduce their carbon footprint and support the Erasmus+ Green Mobility initiative.

Travelling to Lithuania:

• Prefer trains, buses or car-pooling instead of short-haul flights whenever possible;
• If flying is unavoidable, consider direct flights to reduce emissions.

Getting Around Vilnius:

• Use public transport – buses and trolleybuses connect the city and campuses;
• Try Vilnius bike-sharing systems or rent an e-scooter for short distances;
• Walking is safe and convenient within the city as well.

Financial Support

• Non-EU Erasmus+ students funded by VILNIUS TECH may be eligible for additional funding if they choose green travel when travelling to and from Lithuania. Green travel refers to using low-emission means of transport for the main part of the journey, such as bus, train, or car-pooling. For more information please contact:

• EU Erasmus+ students should contact their Home University for information about additional financial support.